Dancesport Team at SJSU Constitution (as of 8/10/17)
Article I – Name
Section 1: The name of this organization shall be formally recognized as, “Dancesport SJSU Team at San Jose State University”.
Article II – Purpose
Section 1: The purpose of this organization is to promote the instruction of ballroom dancing, provide training for those who wish to compete, as well as facilitate a strong learning environment for dance.
Article III – Membership
Section 1: The SJSU Dancesport Team is open to students of all class levels and majors with an interest in learning ballroom dancing and participating in ballroom-dancing competitions and related events/activities.
Section 2: Voting membership is restricted to matriculated, currently enrolled students at San Jose State University who have been a member of the organization for at least three months.
Section 3: Membership in the organization will not be denied to anyone on the basis of race, religion, national origin, ethnicity, color age, gender, marital status, citizenship, sexual orientation, or disability. The prohibition on discrimination on the basis of gender does not apply to social fraternities or sororities or to other university living groups. (Title 5, California Code of Regulations, Section 41500)
Section 4: No member of this organization shall engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any fellow student or person attending this institution (California Code or Regulations, Title 5, Article 2, Standards for Student Conduct, Section 41301 (b)(8), Individual students may be disciplined for hazing under Section 41301(b)(8))
Section 5: Every member must pay their dues, compete in at least 2 competitions in the Collegiate Dancesport Association Circuit, and complete a minimum of 5 volunteer hours doing team activities related to recruitment, fundraising, and hosting our annual competition in the Fall. Failure to complete these requirements, unless there is a hardship that is being taken into consideration, will result in a termination of membership.
Article IV – Officers
Section 1: The officers of this organization at minimum will include a President, Treasurer, and a Safety Officer that is CPR certified. These three roles must be fulfilled every academic year. Additional roles of officers can include: Vice-President, Secretary, Recruitment, Designer/Photographer, Publicity Officer, and Competition Coordinator.
Section 2: Terms of office last a full academic year from the start of the Fall semester until the end of the subsequent Spring semester.
Section 3: If an officer position becomes vacant due to resignation or another reason, officer vacancies will be filled in through an appointment by the President. Appointed replacements must be approved by two other officers. A vacancy in the President’s position will be filled in by the active Vice-President, or if there is no Vice-President, the Treasurer.
Section 4: All officers of this organization must be matriculated, currently enrolled students at San Jose State University. The President and Treasurer of this organization must maintain a minimum overall 2.0 grade point average, must be enrolled in at least 6 units, and must be in good standing with San Jose State University during their term of office.
Section 5: Section 5: All officers and advisors of this organization are required to complete an Alcohol Education Training offered by Student Involvement.
Article V – Duty of Officers
Section 1: The president shall preside at all meetings, coordinate all other officers, name all special committees, appoint all committee chairs, and provide leadership to the organization. The president is also responsible for scheduling and promoting all organization-related events. The president may delegate responsibilities among other members or their choosing.
Section 2: The Vice-President shall participate in all organization related events and assume the duties of the president in his/her absence as well as collaborate with the president in their duties. The Vice-President is also responsible for serving as a liaison to other organizations and individuals on and off campus as needed. The Vice-President may delegate responsibilities among other members of their choosing.
Section 3: The Publicity Officer shall organize and initiate all marketing plans and objectives. Flier designs and content drafted by the Publicity Officer must be discussed with and approved by the President. The Publicity Officer will also be the webmaster for the team website and maintain all team related social media.
Section 4: The Treasurer shall participate in all organization related events. The Treasurer is also responsible for collecting funds as directed by other officers, create monthly financial reports, and prepare a yearly report for the end of each Spring Semester.
Section 5: The Safety Officer must be CPR certified and must have an official First-Aid kit within proximity during any team activity whether it is team practice, competition, or any other related activities.
Section 6: The Designer/Photographer Officer is in charge of documenting high-resolution photos of competition and other dance-related events for publicity. They will also be in charge of designing necessary flyers for promotion and advertisement.
Section 7: The Recruitment Officer will be in charge of planning opportune times for Recruitment, which can include, but are not limited to Club Day, Week of Welcome, and Frosh Tabling.
Section 8: The Competition Coordinator will work closely with the President to organize the annual Spartan Invitational which takes place in the Fall semester.
Article VI – Nominations and Elections
Section 1: Individuals who wish to run for office must be nominated by other members for consideration and earn the approval of one other officer who holds a position different from the one they seek to obtain as well as two general members. If the member who is nominated does not accept the position, members must nominate another member to run for office.
Section 2: Elections will take place during the final month of each academic year during the Spring Semester.
Article VII – Advisors
Section 1: The organization must have a University advisor. This person must hold at least a bachelor’s degree and be employed as a faculty or staff member by San Jose State University. A graduate assistant/intern may assume the advisor role if approved by the Student Involvement staff.
Section 2: The advisor shall be a non-voting member of the organization.
Section 3: The duties of the advisor shall be to assist the organization in fulfilling their mission and purpose, be knowledgeable of the organization’s constitution and bylaws and assist the organization’s members by interpreting them, be knowledgeable of the University’s policies and procedures regarding student organizations and ensure organizational compliance, be aware of the organization’s activities, be aware of the organization’s financial standing and financial transactions using the organization’s funds, attend meetings, and be present whenever use of the university’s facilities requires a faculty member to be there.
Article VIII – Meetings
Section 1: The organization meets primarily on Thursdays from 4:00-8:30 P.M. and Fridays from 4:00-8:30 P.M. Any other days are subject to facility availability over the semester. Other meetings and external activities are to be announced during the regular weekly meetings.
Section 2: the authority to call meetings remains limited to the President and those in Officer positions.
Section 3: A minimum of 10 members, including the president and two other officers, must be present at general meetings for decisions to be made. All active officers must be present for a quorum at officers’ meetings.
Section 4: The parliamentary authority of this organization shall be Robert’s Rules of Order.
Article IX – Committees
Section 1: The President, with the consent of at least two other officers, has the authority to name the committees and committee chairs that have not already been defined in Article VI.
Article X – Dues and Fees
Section 1: For each semester of membership, members must pay two weeks within the beginning of the new semester. To provide the students with the most full dance experience while taking costs into consideration, dues have been established in tiers of payment that can vary based on Veteran/Rookie status, total number of competitions participated, and team attire. That being said, dues in the Fall semester will range from $85-275 and Spring will range from $130-400.
Section 2: Full refunds can only be made within the first full month of a semester and under the following circumstances: Injury that disqualifies a member from team practice, conflicts that arise from class scheduling, conflicts regarding current employment, issues with health insurance, or family problems (must be evaluated by officers on a case by case basis).
Section 3: Partial refunds can only be made within the second full month of a semester and under the following circumstances: Injury that disqualifies members from team practice, conflicts regarding current employment, issues with health insurance, or family problems (must be evaluated by officers on a case by case basis).
Section 4: Absolutely NO refunds may be given after the second full month of a semester.
Article XI – Amendments
Section 1: Any member of the organization may propose an amendment to the organization’s constitution.
Section 2: The amendment must be brought to an officer of the organization, who will be responsible for informing the remaining members of the officer cabinet. Once all officers have read the amendment, they must submit their approval within the following week. If more than 50% of the officers approve of the proposed amendment, it is immediately announced to the general members who will be given a week to deliberate and submit a vote.
Section 3: In order for an amendment to pass, it must receive an approving vote from at least two-thirds of the general membership.
Section 4: Amendments that pass the voting process are to take effect immediately.
Constitution adopted on: September 14th, 2009
According to our constitution more than half of our cabinet must agree to pass these amendments. In which case the amendment will be sent out to our other members and they will take a vote on the passing of the amendment as well. If 2/3 of the members agree with the amendment then it will immediately go into effect.